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What Are Information Sharing Agreements

The Records Disposition Authority Control System (RDACS) is an information system that contains summary descriptions of the disposition authorities of records assigned by the librarian and archivist to government institutions, as well as online copies of relevant documentation. It contains descriptions of more than 2,200 authorities. RDACS is available to federal institutions in rdacs-syscad.lac-bac.gc.ca/index_en.html. Where the objective cannot be achieved through the use of non-identifiable personal data, institutions should consider alternative approaches to reduce or eliminate data protection risks. ”One of the challenges facing the geodata community is to promote data sharing and collaboration between multiple agencies and organizations at multiple levels of public, private and nonprofit organizations. The success of data exchange and cooperation between agencies is based on the adoption of guiding principles, the identification of best practices and the recognition of challenges that may include political, scientific and technological issues. (National Geospatial Advisory Committee, 2011) Audit processes ensure that the parties to an agreement are complying with the terms of the agreements. While it may be impractical for the Canadian government to conduct audits of personal data management practices in another country, it is not unreasonable to require the other country to provide the other country with information detailing internal controls for the protection of personal data and/or the conduct of privacy and security audits, and provides copies of its audit reports at regular intervals. Some institutions may even want to request specific audits according to a predetermined schedule. If such a notification is made to a federal institution subject to the Data Protection Act, the institution is required by law to make the correction or reflection on each copy of the information under its control.

Although the law requires a government institution to inform other recipients of information about correction or receipt, the law does not require recipients who are not subject to data protection law to correct or amend the information contained in their records. The TBS Privacy Impact Assessment Policy supports the responsibilities of the President of the Treasury Board by ensuring that the data protection impact is adequately identified, assessed and resolved prior to the implementation of a new or materially modified program or activity involving personal data. In particular, the Committee hopes that the government will implement recommendations 2, 9, 12 and 13 of Justice O`Connor`s September 2006 report, not only with respect to the sharing of information by the Royal Canadian Mounted Police, but also with respect to the sharing of information by any Canadian agency involved in the protection of national security. These recommendations are described here. In practice, this means that contracting parties must know which personal data has been disclosed to whom. This highlights the need to track and record shared information. For this reason, the disclosing institution may require the recipient to keep records of any further disclosure of the personal data provided under the agreement. Such a disclosure record could contain the following information: The Data Protection Act is not the only source of law that regulates the powers of a government institution to collect, use and disclose personal data. There are other laws of parliament that contain legal provisions that expressly authorize, prohibit or regulate the exchange of personal data. .

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